ECOWICE FOUNDATION

Board Meeting Agenda

Date: 04/12/2026
Time: 3pm-4pm
Location: Google meet

1. Opening and Welcome 

  • Call to order (Heike Perko)
  • Brief welcome and meeting objectives

2. Approval of Previous Minutes 

  • Review and approve last meeting minutes
  • Confirm accuracy of recorded action items

3. Review of Action Items and Progress 

Each responsible member provides a short update:

Finance & Compliance

  • Sarah Benton: Update on consultation with Raccoon Creek (tax preparation guidance)
  • Heike Perko: Update from bank regarding tax preparation services

Operations

  • Felician Chemihanda: PayPal bank verification status

Fundraising & Communications

  • Felician Chemihanda: Fundraising letter,  brochure progress and presentation opportunities
  • Miranda Kristein: Feedback and outreach support

Governance

  • Board Members: Submission of bios for website

Program Development

  • Felician & David Hammerstein: AI early warning system budget and planning update

4. Financial Update and Fund Transfer Decision 

  • Current account balance review (Sarah Benton)
  • Discussion:
    • Tax implications of transferring funds
    • Confirmation or adjustment of planned ($300 transfer to ECOWICE Tanzania)
  • Decision and next steps

5. Fundraising Strategy Implementation 

Progress Review

  • Status of fundraising letter and brochure
  • Donor outreach progress (board members)

Discussion

  • Number of letters sent or planned
  • Use of social media and email outreach
  • Donor tracking and follow-up strategy

Decision Points

  • Final approval of fundraising materials
  • Timeline for outreach campaign

6. Communications and Visibility 

  • Website updates (bios, donation page)
  • Social media activity and next steps
  • Opportunities for presentations (schools, community groups, partners)

7. Planning for Next Period 

  • Set key priorities before next meeting
  • Assign new action items with deadlines
  • Confirm roles and responsibilities

9. Schedule Next Meeting 

  • Confirm date and time 

10. Closing

Final comments

  • Adjourn meeting